![]() ![]() ![]() – mute participants during key speaker’s presentation, and ask them to unmute during Q& A session background noise from participants can affect the presentation – if recording: press “recording” button and “stop recording” when the meeting is over ![]() – enter your meeting room 10-15 minutes before the meeting ask key speakers to check their audio/video quality enable “co-host” function for them allow audience in from the “waiting room” – send your Meeting ID to participants and include it in your poster and announcements – choose proper settings for managing audience (i.e waiting room, muting participants, etc.) – choose Zoom account (download Zoom App if first time) and sign up to make your own account – No matter how well you are prepared to host a Zoom meeting, be patient and ready for unexpected technical “surprises” during the meeting. It helps to have two people (host and co-host) to manage complex meeting with large audience. Make sure guest speakers know how to share their screen and visuals. technical), time management, Q&A session, etc. – if you have invited guest speakers (or have a panel), discuss technical details of your meeting with them, especially the “host” and “co-host” roles (intellectual vs. – practice basic Zoom functions by yourself and/or with another person – read/watch Zoom tutorials and get familiar with functions you want to use (on or YouTube videos) – preparing an online event (workshop, seminar), including via Zoom, is time consuming and requires technical skills, updated computer software and labor – our department does not have a fully dedicated IT specialist to help us with online events Things to consider/do before, during and after hosting a Zoom meeting: Our department has Zoom Pro account which can be used for “one off” events or committee type meetings if hosted on behalf of the department (as opposed to individual office hours). Some members of our department have their own Zoom Pro accounts to teach classes. ![]() Zoom Pro is more advanced and has more functions available (for example, unlimited time for group meetings). – Zoom Basic (free) account versus Pro (paid) account. – Zoom versus Webex: UConn faculty members automatically have Webex account Zoom is easier to use, and has better quality ![]()
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